Organizational Change Management Services

The vendor is required to provide organizational change management and execution of organizational change management to assist in the provision and revision of standards and processes, communications, and stakeholder engagement.
- Requirement
•    Provide best practices research or examples for stakeholder engagement for an enterprise level integrated data system, for review by the agency team  
•    Assist in the recruitment of committee members from our stakeholder population 
•    Collaborate with the agency team and the stakeholders to build a sustainable governance structure to assist with:
o    Task prioritization
o    Enterprise level data protections
o    Enterprise level data engagements and sharing
o    Securing stakeholder commitments and follow-through
- Communication
•    Build a communication plan for stakeholder engagement, to include, but not limited to:
o    Regular update cadence
o    Periodic virtual gatherings
o    Annual conference
o    Facilitate discussion meetings for ad-hoc topics
•    Build content for messaging, with agency team approval through:
o    E-mail distributions
o    Website presence
o    Reports (including agency annual retrospective)
o    Newsletters
- Manage the facilitation of the annual conference
•    Execution of the agenda with relevant content, also to include:
o    Guest speakers
o    Interactive content
o    Audience engagement
o    Agency annual retrospective
•    Budget management
•    Guest list management
•    Session recording
•    Physical logistics
•    Hosted in quarter 4 of 2025 or quarter 1 2026
- Business process improvement
•    Host brainstorming sessions to assist in process improvement 
•    Identify opportunities for ongoing improvement in organization change management for the agency team.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: September 9, 2025