Disaster Recovery Administrative Services

The Vendor is required to provide to protect its interests by securing the services of a qualified disaster recovery consultant.
- The City recognizes that its facilities or operations are damaged and disrupted by a major disaster and its existing employees and systems need assistance with necessary disaster response and recovery work.
- Technical Assistance. Provide general financial management advice and assistance including but not limited to:
•    Develop and support the ongoing activity of a disaster recovery team to manage the FEMA Public Assistance process;
•    Provide advice as to the disaster recovery team as appropriate and participate in meetings;
•    Provide advice as to the eligibility of facilities, work, and costs and develop justifications for presentation to the State and FEMA with regard to any issues which may arise; and
•    Briefing purchasing, contracting and department personnel on requisite/purchasing procedures and documentation.
- Categorize record, track and file costs on approved forms in the support of the financial reimbursement process.
- Inspect disaster related damage to eligible facilities, identity eligible emergency and permanent work and review records of emergency expenses incurred by the city.
- Assistance in requesting immediate needs funding or grants based on estimates; development and tracking of plans for cash flow management and disbursements by state/act; insurance evaluation, documentation adjusting and settlement services; tracking project progress, expenditures, reimbursement requests and receipts.
- Communicate with city departments on a daily basis and maintain an up-to-date database of eligible labor, equipment, and materials costs as reported on event activity tracking forms to prepare daily reports to city management.
- Support departments with organizing reimbursable expenses. Review, maintain and ensure accuracy of documentation prepared by city departments.
- Provide assistance to departments having difficulty with their claims.
- Provide the other state and federal grant management services as needed.

- Contract Period/Term: 3 years