The vendor is required to provide for a centralized system for managing institutional assessment and accreditation that enables collaboration and helps create a campus-wide culture of continuous improvement.
- The system will also support the college’s academic program review and student learning outcome assessment and assessment of administrative and student support areas.
- This platform will greatly enhance the college’s ability to compile information/data, perform the necessary assessments, and submit the information necessary to maintain its institutional accreditation.
- Requirement:
1. Requirement cyber resilience
• Vendor must support integration with the college’s single sign-on (SSO) solution.
2. Compliance requirement
- specifications:
1. cyber resilience
• vendor’s platform integrates with third-party applications or services securely, utilizing authentication, authorization, and data encryption best practices.
• vendor conducts regular independent security assessments to detect and mitigate vulnerabilities, including thorough due diligence on third-party services or subcontractors. include details on frequency of these assessments.
• provide details on the security practices of any third-party services or vendors that vendor’s platform relies upon in order to function.
• provide the methodology for integrating with the college’s single sign-on solution
2. compliance
• vendor will indicate which privacy regulation vendor abides by such as, GLBA, GDPR, PCI, HIPAA, and FERPA.
• Provide vendor’s data retention and secure deletion/anonymization policies for unnecessary sensitive data, with written proof of data deletion within 24 hours.
• Provide locations where vendor stores and transfers non-public data including and disaster recovery related data.
3. Access control
• Vendor’s authentication mechanisms, including role-based access control (RBAC), to restrict access based on roles, principle of lease privilege and segregation of duties.
4. Functionality
• The platform’s templates (both standardized and customizable), including but not limited to pre-built accreditation, student learning outcome, and program review templates.
• Include information regarding how edits are made to customizable templates.
• Vendor’s platform houses the assessment process to evaluate student learning outcomes and publish compliance reports to support accreditation.
• Vendor’s platform collects, measures, aggregates and document student learning and program data in one centralized location to ensure consistency and reliability.
• The extent to which vendor’s platform fosters collaboration across planning, accreditation, assessment, and program review. include a description of any stakeholder collaboration on program and student learning outcomes, measures, and rubrics.
• Platform’s reporting capabilities, including but not limited to progress reports, self-study reports, and all other reports the platform can generate which are associated with the needs outlined in this RFP.
• Platform’s capacity to design, administer and analyze assessment into one system. include information on the platform’s capabilities in tying assessment findings to institutional effectiveness.
• The platform’s project management workflow to facilitate compliance certification through publication and any workflow for program review and assessment.
• Include information regarding approval workflow with review and assessment as well as any system functions such as approval-based project management, alerts or notifications, progress tracking, updates, approvals, benchmarking, etc.
• Platform's functionality related to document repository and publication of compliance certification.
• Platform's capacity to integrate with learning management systems (LMS).
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: May 12, 2025