The vendor is required to provide to obtain a cloud-based solution (“solution”) to track compliance relating to minority business (“MBE”) participation goals and prevailing wage contract requirements for some of authority and authority -managed contracts.
- The solution shall have the following capabilities:
• Be a stand-alone web-based solution.
• Currently, authority does not intend for this solution to interface with any of its current systems;
• The solution shall be operational (i.e., not under development) and generally available by the due date of the proposal with minimum initial set-up requirements;
• Be able to track all types of contracts, including construction and related professional service contracts (such as architectural, engineering, consulting, etc.).
• Be capable of creating “departments”, “units”, or “programs” within authority and have the data capable of being tracked and reported on separately.
• This capability should not be restricted to particular data points, and need to be able to be aggregated across all departments.
• All subcontractor payments shall be capable of being reported and verified electronically, including whether payment was made promptly. preferably, the system will contain the ability to notify the subcontractor via email at the time of input by prime;
• Track actual MBE participation against MBE participation goals and subgoals and by MDOT minority and woman categories with no limit on tiers;
• Capability to identify an individual and modify administrative rights for all users to ensure proper access and confidentiality;
• Generate correspondence (emails, letters, etc.) to contractors and authority representatives that can be issued directly from the system and have an ability to track and retain such correspondence.
• The correspondence capability should also include notification, routing, and automated alerts from the system, via email, to the selected authority representative when correspondence or other documentation/information is uploaded or input into the system;
• Track vendors (both prime and subs) for all applicable projects.
• For prevailing wage requirements, provide an ability to track each vendor, prime contractor, or subcontractor’s total number of employees, and whether those employees are residents of targeted zip codes and municipal overlaps;
• Ability to apply workforce utilization data and generate internal reports to include certified payroll input.
• This should include reporting and tracking residency and hiring efforts;
• Ability to add/track vendors based on certification status, NAICS code and location.
• Ability to modify access rights and other administrative rights within the software;
• Must have reliable back-up systems and industry-standard security protocols;
• Data, databases, and derived data products created, collected, manipulated, or directly purchased as part of an RFP will become the property of the authority.
• The authority will be considered the custodian of the data and shall determine the use, access, and distribution;
• Data and reports must be able to be exported to excel;
• Must accommodate an unlimited number of users;
• Must accept data entry from multiple users simultaneously;
• Must provide training and software support team services that include implementation, configuration, system usage, data management, technical, security, and user reporting.
- Contract Period/Term: 2 years
- Not-Mandatory Pre-proposal Conference Date: May 12, 2025
- Questions/Inquires Deadline: May 14, 2025