The Vendor is required to provide a fully integrated enterprise resource planning (ERP) system, including the software application acquisition, implementation, project management, and other ongoing services.
- The system has the ability to upload an existing chart of accounts that includes all attributes and conditions.
- The system has the ability to post journal entries (JEs) automatically based on sub ledger transaction type and other criteria as determined by the district.
- The system is able to allow users to create validation rules for posting transaction header and detail level, as well as create substitution rules accordingly.
- Additional rules for sub ledger posting should be able to be configurable for automatic posting.
- The system has the ability to maintain a set of accounts for local schools that can provide separate reporting and be pulled into the district general ledger.
- The system has the ability to support the governmental basis of accounting (e.g., cash basis, budget basis, modified accrual basis, accrual basis) and maintain data capture and reporting standards to meet new board statements at their effective date per board.
- The system should be able to support governmental fund revenues on the cash basis and expenditures on the modified accrual basis.
- The system has the ability to provide "invoiced not received" reporting for exception matching and "receipts not invoiced" reporting for accruals.
- The system has the ability to retain all accounting transaction detail and documentation with that transaction including transaction approvals.
- The system has the ability to support encumbrance accounting during the procurement cycle (pre-encumbrance, encumbrance, expenditure/expense)
- The system has the ability to provide for flexible closing rules based upon specific accounting segments (e.g., inter-district, projects, and grants)
- The system has the ability to create reconciliation reports for data feeds from other systems (e.g., banking systems, credit card vendors, school nutrition sales sources), support and balance inter-district reconciliations and automate account reconciliations.
- The system should be able to support auto reconciliation of accounts and supporting workflow.
- These bank reconciliations should include the School Nutrition daily deposit reconciliations.
- The system has the ability to prepare external reports like the 13th month income statement for financial statements.
- The system has the ability to run multi-year trial balances.
- The system has the ability to run pre-defined materiality thresholds for use in variance analysis reports and compare financial data across ledgers with delivered variance reporting.
- The system has the ability to produce configurable management reports for standard variance analysis, run trend analysis, actual compared to prior month and support configurable attributes / parameters for the purposes of tracking and generating financial reports.
- The system has the ability for users to perform quick user created system queries through ad hoc reporting by selecting values from multiple dimensions (self-service analytics).
- User access should be able to be limited to data sets (e.g., departments, operating units like schools) based on security rules.
- The system has the ability to inquire on journal entries using a delivered page and to inquire on specific ledgers for ledger activity and balances.
- The system should be able to create and manage a period-end close calendar and checklist with task dependencies (including hotlinks and drill-down capabilities to see dependencies) with the ability for escalation that is part of the workflow.
- The system should be able to produce driven dates that can be reported in a dashboard or by email.
- The system is able to track changes made by users.
- The system has the ability to run pre-defined materiality thresholds for use in variance analysis reports and compare financial data across ledgers with delivered variance reporting.
- Contract Period/Term: 1 year
- An Optional Pre-Proposal Conference Date: May 29, 2025
- Questions/Inquires Deadline: June 4, 2025