The Vendor is required to provide to replace its current human resources information system (HRIS) with a comprehensive solution that will better serve the organization's present needs while providing flexibility for future growth.
- Provide a modern, integrated HRIS that streamlines human resource processes, improves data management, and enhances user experience for both human resource staff and employees throughout the city.
- Projected timeline for implementation/configuration of each module/functional section proposed or included in the application:
• Benefits
• Integrations
• Learning Management
• Payroll
• Performance/Talent Management
• Position Management
• Off boarding
• Onboarding
• Recruiting
• Reporting
• Technical Requirements
• Time and Attendance
• Workflows and other Automations
- Services include:
• Employee information management: centralized database for maintaining comprehensive employee records, including personal information, employment history, certifications, skills, and performance data.
• Payroll integration: seamless integration with the city payroll systems to ensure accurate and timely processing of wages, benefits, deductions, and tax withholdings.
• Benefits administration: tools for managing employee benefits programs, including health insurance, retirement plans, and other offerings specific to the city with capabilities for online employee self-service during open enrollment periods.
• Time and attendance: automated time tracking system that interfaces with payroll, allowing for efficient management of employee schedules, leave balances, and attendance records.
• Recruitment and applicant tracking: comprehensive tools for posting job openings, managing applications, scheduling interviews, and tracking candidates throughout the hiring process for the city.
• Onboarding and off boarding: structured workflows for efficiently bringing new employees into the city and processing departing employees, including necessary documentation, asset management, and access control.
• Performance management: capabilities for setting goals, conducting evaluations, providing feedback, and tracking employee development plans.
• Reporting and analytics: robust reporting tools with customizable dashboards providing insights into workforce metrics and trends to support strategic decision-making by leadership.
• Employee self-service portal: user-friendly interface allowing employees to access and update their personal information, view pay stubs, request time off, and access relevant HR policies and forms.
• Mobile accessibility: support for secure access to key system functions via mobile devices for both HR Administrators and employees.
• Training and development tracking: tools for managing employee training requirements, certifications, and professional development activities.
- The solution must be scalable to accommodate the city's future growth and adaptable to changing HR practices and regulations.
- Service requirements must include:
• Four (4) hours initial response time for ordinary issues
• One (1) hour response for immediate payroll processing issues
• Ability to escalate tickets if needed
• Tickets remain open until resolved or added into the fix roadmap.
- Questions/Inquires Deadline: May 28, 2025