The vendor is required to provide to engage a proficient system integrator who will assist agency with the implementation of the oracle cloud solution.
- Finance
• General ledger, bank reconciliation, accounts payable, accounts receivable
• Fixed assets, treasury & cash management
• Grants accounting & reporting
• Financial reporting and analysis (P&L, balance sheet, cash flow)
• Allocations and intercompany transactions
- Planning & analytics (EPM)
• Operating, workforce, and capital budgeting
• Project planning and forecasting
• Variance analysis and KPI dashboards
- Supply chain and procurement
• Purchasing, sourcing, and procurement contracts
• Supplier portal and self-service
• Inventory management and replenishment
• Procurement cards and expense management
- Projects and grants
• Project costing and billing
• Grant setup, tracking, reimbursement, and closure
• Integration of time, payroll, and expenditures with grants
- Human capital management (HCM) & payroll
• Core HR administration and employee self-service
• Recruiting, onboarding, learning, and talent management
• Compensation planning and benefits administration
• Time tracking, absence management, and leave processing
• Payroll processing, reporting, and compliance
- Ability to support multiple chart of accounts dimensions including company, account, department, grant / project, locality and potentially zone, and mode.
- Ability for system to provide validations between account segments to prevent incorrect charging.
- Establish standardized governance processes for COA maintenance, including management approval workflows.
- Ability to configure journal entry approval workflow and prevent the same user from approving a journal they entered.
- Ability to enter consolidating entries once a year as part of audit process.
- Automated bank reconciliations including ingestion of bank feed and exception reporting.
- Auto-reconciliation and matching of daily bank activity vs. to ERP system activity.
- Provide configurable financial reports, including P&L, trial balance, and cash flow.
- Integrate seamlessly with the budgeting module to allow for budget versus actual analysis and variance reporting.
- Reporting to support other regulatory filings (e.g., National Transit Database (NTD) reporting)
- Ability to track asset information such as asset #, type, location, grant/project, etc.
- Ability to perform impairments
- Ability to dispose of assets and recognize the corresponding gain or loss.
- Ability to enter recurring accounts payable invoices.
- Implement supplier portal to accept invoice submissions.
- Support intake of accounts payable invoices via scanning (including OCR) and an accounts payable invoice email box.
- Support of coding of procurement / corporate cards purchases to account / project / grant
- Integration of procurement / corporate card transactions with bank
- Ability to add credit card fee percentage based on vendor.
- Ability to create invoices for contributions from municipalities, grant reimbursements, bus repair charges from 3rd parties, advertising services, and for bus rental / chartering services.
- Ability to setup/maintain customer information within the system including preferred billing method, payment preferences, contact information, etc.
- Ability to restrict access to the customer master
- Provides a real-time financial dashboard to monitor cash inflows, outflows, and liquidity management.
- Support for daily liquidity monitoring and daily cash needs analysis by analyzing scheduled receipts and disbursements to project future cash needs.
- Ability to forecast cash on a 3-5 year basis in alignment with financial plan.
- Contract Period/Term: 2 years
- Pre-Proposal Conference Date: May 19, 2025
- Questions/Inquires Deadline: May 26, 2025