The vendor is required to provide for a professional development management system, hereafter referred to as system, that will support the professional development functions of our academic and instructional technology departments.
- Core focus areas include but are not limited to the following:
• Pd management
• Instructional coaching management
• Observation tool management
• Reporting of connected data across all three areas - pd, coaching, and observations - at multiple
levels and roles.
- The system should have a data-driven approach to give insight and drive progress across the board.
- The professional development management system shall offer visibility into learning activity.
- Administrators must be able to track attendance and credits, as well as areas of strength and need in instructional practice.
- The system shall enable greater coherence by connecting professional learning efforts to shifts in classroom practice.
- The system shall be cloud based.
- The system shall be fully developed or off the shelf with the capability to allow for customizations with the following requirements:
• Allows for and supports timely creation of unique surveys, coaching forms, and observation tools throughout the contract period.
• Allows for professional development for all employees.
• Allows for tracking and reporting of courses.
• Ability to tie high-quality professional development directly to the district-defined competencies within the evaluation system.
• Provided training library and help documentation.
• Proven uptime and reliability.
• Verifiable backup system with redundancy.
• Profile for each employee that displays coaching supports, walks, and pd attendance.
• Forms autosave at a regular cadence.
• Data reports update automatically as new data is input to the system.
• Data reports can be shared with users, and the system will recognize the data permission of new users to limit the data set (i.e., campus principals).
• Data can be compared in a single report across instructional coaching, walkthroughs, and pd.
• Reports can be generated by role (teacher, defined teacher teams, administrators, and district staff), by level, and by area (pd, coaching, and observation instrument).
- Functionality
• Total integration between the district, schools, and classrooms.
• Clear and intuitive navigation.
• Web-based and browser-driven, requiring no remote clients.
• Data synced with active directory.
• Compatible with google chrome, microsoft edge, and other commonly used browsers using only default installation settings.
• Single sign-on.
• Page management is presented in a quickly accessible, easy-to-use, responsive way.
• Unlimited users and multi-level groups with permission-based logins.
• The user can enter tables, graphics, charts, etc.
• Content can be previewed before final publication on the site.
• Data is sortable by building, position, department, etc.
- Course creation
• Allows for the creation of in person and online courses.
• Access controlled capabilities for creating courses and sections, including the ability to align courses with rubrics or curriculum standards.
• Ability to create courses with different credit/types.
• Tracks course title, course type, course category and course descriptions.
• Tracks sponsoring department/group.
• Tracks the number of credits/hours.
• Tracks end of registration date.
• Tracks start and end time.
• Tracks location.
• Maintain maximum class size.
• Ability to upload or link to attachments (including but not limited to agenda, additional materials, brochures).
• Courses can be made visible to specific groups of employees based on role and location.
• Allows for conference-style pd.
• Allows for multi-part/session pd events.
• Allows for pd pathways/playlist.
- Course management
• Employees can submit a course proposal.
• Proposed courses can go through an approval workflow before being published.
• Employees can complete registration for courses online.
• Includes online course cataloging and searching.
• Online catalog includes user registration with self-service enrollment.
• Online registration – includes automated email communication and waiting list.
• Employees can join a waitlist if the course is full, and the waitlist is managed automatically.
• Allows the user to self-withdraw from a course before the course start.
• Pd facilitator can sort the list of registered staff by campus/department
• Prevents teachers from double booking overlapping pd events
• Easy communication with registrants/attendees both before and after a pd event
- Attendance
• The system automatically generates printable sign-in sheets that include all course registrants.
• Attendance can be taken online via qr code and/or short code.
• Pd facilitator can manually edit hours and credits for each attendee.
• Attendance is tracked via the application, and percentages of professional learning types can be calculated.
• Pd facilitators can bulk register groups of users.
- Course completion & evaluation
• Automatically sends course survey upon completion of the course.
• Survey completion can be required to receive course credit.
• Multiple surveys can be utilized simultaneously within the system.
• The certificate is autogenerated upon course completion.
- Asynchronous learning
• Ability to pull in content from other sources and host inside of courses such as YouTube, google slides, etc.
• Assign due dates both as a set calendar date and as the number of days from the start of the course.
• Ability to include assignments and quizzes.
• Ability for the pd facilitator to explain on the system why an assignment is considered insufficient.
• Ability for assignments to be either auto or manually graded.
• Customize quiz passing score and number of attempts.
• The ability to track the progress of staff in asynchronous courses.
- Out of district submission
• Employees can request to earn credit for attending out-of-district professional learning courses.
• Out-of-district professional learning requests can go through an approval workflow.
• After attending out-of-district professional learning, employees can upload proof of completion.
• Administrative users can associate hours/credits with the event.
• Once approved, out-of-district professional learning appears on the user’s transcript.
- Tracking and reporting
• Transcripts include internal and external professional learning.
• Transcripts included accumulated points/credits based on credit type.
• Transcripts can be emailed or printed.
• Ad hoc reporting for robust reporting options.
• Schedule reports for recurring report needs.
• Aggregate data by district/location/building/group of individuals.
• Reporting available for district and building level admins. - Instructional coaching
• The system is coaching model and framework agnostic.
• The system allows for cycle-based coaching and non-cycle-based coaching.
• Ability to assign coaches/teachers.
• Track mentoring hours and notes.
• Reporting capabilities.
• Two-way communication between coach and teacher.
• Allows for unlimited coaching instances.
• Coaching groups can be created manually or by staff file.
- Walk-throughs
• Forms have multiple question types, such as multiple-choice, multi-select, open-response (with rich text formatting), and matrix-style questions.
• Forms can be collapsed by sections.
• Forms are easily editable.
• Forms can be shared in part or entirely with the teacher.
- Contract Period/Term: 4 years
- Pre-Proposal Conference (Non-Mandatory) Date: May 23, 2025
- Questions/Inquires Deadline: May 27, 2025