Computerized Maintenance Management System

The Vendor is required to provide a computerized maintenance management system (CMMS) that will be implemented across the division portfolio.
- Asset lifecycle tracking
•    Recording asset conditions, calibrations, inspections and maintenance records, performance data, and warranty information
•    Scheduling predictive or preventive maintenance tasks
•    Condition monitoring via sensors or other technologies to gather data on parameters like vibration, temperature, and oil analysis
•    Automated calculation of the entire deferred maintenance backlog using a nationally recognized data source similar to area building construction data
- Automated work order management
•    Auto-generation and scheduling upon failed inspection
•    Auto-assignment and distribution to maintenance technicians
•    Auto-assignment and distribution to vendors
•    Tracking and routing
•    Configurable tracking metrics to provide reports with Key Performance Indicators
•    Work order prioritization based on factors such as safety or emergency risks, impacts on operations, severity of damage or potential for escalation, cost of servicing or replacement, and cost implications of deferred maintenance
- Vendor management
•    Recording contact details and service agreements
•    Tracking metrics such as on-time delivery and quality of service
•    Measuring cost-effectiveness to optimize spending
•    Comparisons between different vendors
•    Reporting on the above trends
- Budget management
•    Tracking actual spending against allocated budget
•    Maintenance frequency and cost analysis
•    Labor costs analysis.

- Contract Period/Term: 1 year
- Pre-Proposal Conference Date: December 18, 2025
- Questions/Inquires Deadline: December 30, 2025