Localize Translation Management Software

The Vendor is required to provide to procure localize translation management platform, a cloud-based software-as-a-service (SaaS), that will be used to translate 98 websites across state agencies and essential documents, from a vendor that is an authorized reseller for localize.
- Localize can translate content on state agency websites and display that content in other languages via a language switcher. 
- Localize enables translation and language delivery by embedding the customizable language switcher directly into agency websites.
- This software allows services and agency content managers to create, manage, and maintain multilingual digital content using both machine and human translation workflows.
- The platform will be used by:
•    The office Translation Team to oversee and manage state agency websites that require centralized translation efforts,
•    Individual state agencies representatives who manage their own websites
•    Approved human translators engaged by agencies that opt for manual translation workflows.
- Core Platform Capabilities
•    Create new website translation projects with support for:
o    Automatic content capture
o    Manual content upload (ex: files and documents).
•    Specify one source language and multiple target languages per project.
•    Launch and manage document/application translation workflows.
- Translation Management Features
•    Exclude specific strings from translation using settings such as:
o    Unpublishing, blocking, trashing, or project-based exclusions.
•    Use variables or patterns to exclude multiple similar strings (Dynamic Phrase Manager).
•    Exclude entire pages from translation by URL matching.
•    Auto-translate and auto-publish new content using an “auto approve” label.
•    Option to route new content to human translators for review and publishing.
•    Change translation engine settings for:
o    Individual target languages
o    Multiple languages using a project-wide default setting.
•    Utilize translation memory for consistency and to reduce redundant translation efforts.
•    Display custom disclaimers within translated content.
- Analytics & Reporting
•    Generate detailed usage reports including:
o    Page views, visitor language preferences, word counts, translation engine usage, and (application program interface) API activity.
•    Export reports in PDF or CSV formats.
•    Create project-specific reports to support billing and performance analysis.
- Team & User Management
•    Add single or multiple collaborators to translation projects.
•    Assign one of two standard roles (Owner or Member) to each collaborator.
•    Support role-based access controls, license seat management, and user group creation for security and administrative purposes.

- Contract Period/Term: 4 years
- Questions/Inquires Deadline: December 24, 2025