The Vendor is required to provide for course registration and evaluation management system.
- The current contract is expiring, and the District requires a future-ready solution that serves all employees, maintains current functionality, expands capabilities for scalability, data-driven decision-making, and compliance, and is able to integrate with agency enterprise systems.
- The solution must enhance performance evaluation processes, support teacher incentive allotment (TIA) management, be highly configurable, support multiple employee groups, and meet compliance.
- System must:
• Provide a districtwide platform for all employees with customizable features for teachers, administrators, paraprofessionals, and auxiliary staff.
• Support teacher incentive allotment (TIA) tracking, reporting, and designations.
• Maintain continuity of current features, while adding new capabilities to improve scalability and usability.
• Integrate seamlessly with agency enterprise systems (PeopleSoft HRIS, skyward, azure ad, vector solutions, and schoology).
• Deliver real-time data refresh with nightly feeds to ensure accurate supervisor/ employee associations and reporting alignment.
• Offer AI-driven analytics and evaluator calibration tools to strengthen decision-making and evaluation consistency.
- Course registration system
• Comprehensive course catalog with search, filters, waitlists, and approval workflows.
• Registration and attendance tracking (QR code, and/or roster upload).
• Automated awarding of act credit and act compliance reporting.
• Digital certificates, transcripts, and micro-credentialing with digital badging.
• Configurable PD pathways and multi-session learning programs.
• Integration with schoology LMS and support for SCORM/XAPI content.
- Evaluation management system
• Comprehensive support for agency frameworks with end-to-end workflows, configurable scoring rules, and role-based access for approvers, administrators, and employees.
• Flexibility to customize processes, modify form templates even after the evaluation process has begun, and design tailored full year forms. AI-driven process optimization enables predictive suggestions for workflow improvements and form utilization.
• Built-in tools for goal setting, evidence collection, and self-reflection featuring intelligent recommendations, automated data insights, and seamless data transfer capabilities.
• Calibration modules to enhance evaluator consistency, reduce bias, and ensure scoring alignment across evaluators, supported by AI-based bias detection and pattern recognition.
• Seamless data integration of professional development and evaluation data to promote holistic employee growth and continuous improvement, powered by AI analytics to identify trends, predict development needs, and measure impact over time.
- Data, reporting, and analytics requirement
• Automated nightly feeds from PeopleSoft and skyward ensure real-time updates and accurate employee information.
• Role-based dashboards for employees, supervisors, and district leaders.
• Automated compliance dashboards (evaluations, compliance training, TIA progress, equity measures).
• Predictive analytics for PD impact, TIA outcomes, and student success linkages.
• Exportable, scheduled reports for appraisers, designated evaluators, and administration (csv, excel, pdf).
- Contract Period/Term: 5 years
- Pre-Proposal Conference (Virtual) Date: January 8, 2026
- Questions/Inquires Deadline: January 12, 2026
