eProcurement Solution

The vendor required to provide a hosted, web-based e-procurement solution software (“system”) to track contracts throughout every step of the procurement process.
- The ability to data share within the agency, provide electronic contract housing, and communicate current status of project requests electronically.
- Procurement solutions should include, but are not limited to:
•    Self-service supplier registration
•    Automated supplier notifications and published plan holders list
•    Solicitation management services
•    Receipt of sealed electronic submissions
•    Solicitation’s evaluation processes
•    Project and management reporting
•    Contract compliance, and
•    Contract management
- Security requirements
•    Single sign on (SSO) using microsoft Entra id. 
•    User provisioning: system for cross-domain identity management (SCIM) provisioning is preferred but provider may disclose other methods such as SAML.
•    Multifactor or two factor authentication for non-SSO accounts. 
•    Viable options include authenticator apps, time-based one-time passwords, and security keys. 
•    Configurable roles and permissions, such as system administrator, administrator, user, customer, etc. to permit least privilege permissions. 
•    Log user access, important data changes, and other security-related activity.
•    Encryption of all data in transit using FIPs 140-3, however, the city will accept fips-2 through august 2026. 

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 9, 2026