AP Invoice Automation Tool

The vendor required to provide for accounts payable (AP) invoice automation tool proven technology that will aid in decreasing the manual administration of our accounts payable invoices and inquiries using machine learning (artificial intelligence) and other programmable means.
- Functional requirements
1. Email integration and centralization:
•    Connect with email systems via IMAP, smtp, or microsoft exchange.
•    Centralize invoice-related emails from multiple inboxes into a unified dashboard.
•    Automatically detect and categorize invoice emails using subject lines, keywords, and sender metadata.
2. Automation and workflow:
•    Generate and customize auto-replies based on sender or content.
•    Log and archive all communications securely.
•    Enable tagging, filtering, and sorting of emails by status (e.g., paid, pending, overdue).
•    Support configurable routing rules and business logic for replies and escalations.
3. Search and reporting:
•    Provide advanced search capabilities and customizable dashboard views.
•    Generate reports on email volume, response times, and invoice status.
•    Allow export of reports and archives in standard formats (pdf, csv, excel).
4. Integration capabilities:
•    Integrate with PeopleSoft and document management systems.
•    Support API access for third-party integrations.
5. Advanced features (future enhancements):
•    AI-based extraction of invoice details.
•    OCR for scanned invoice attachments.
•    Predictive analytics for payment trends.
•    Chatbot or virtual assistant integration. 

- Contract Period/Term: 3 years
- Non-Mandatory Pre-Proposal Conference Date: January 9, 2026
- Questions/Inquires Deadline: January 16, 2026