The vendor required to provide comprehensive advising, training, and technical assistance (TA) in support of the county’s homeless management information system (HMIS) and overall data management strategy for the continuum of care (COC).
- The consultant will play a key role in supporting the county’s capacity to collect, manage, analyze, and report high-quality data on homelessness in compliance with federal, state, and local regulations.
- This engagement will focus on enhancing the effectiveness of HMIS implementation, improving data quality and system performance, and ensuring timely and accurate reporting to HUD and other entities.
- The consultant will provide tailored support and direct assistance to the county, including training, problem-solving, and technical guidance related to data collection, reporting requirements, and compliance with HUD’S HMIS data standards and COC program requirements.
- The consultant shall comply with all applicable policies and procedures established by the county and your way home initiative, as well as all relevant laws, contractual obligations, rules, and regulations.
- The consultant will help ensure the county remains responsive to emerging data needs, maintains strong system oversight, and leverages HMIS data to inform planning, performance evaluation, and funding efforts.
- This contract is for the provision of HMIS and data advising services, focusing on:
• Ongoing technical assistance and problem-solving
• Hud-required reporting and submissions
• Local data capacity-building efforts
• Support for COC planning and performance monitoring
• Training and system performance improvement
- Metrics and outcomes
1. Ongoing technical assistance and problem-solving
• Outcome: provide timely support and resolve HMIS data and system issues.
• Measurement: resolve at least 95% of reported issues within 48 hours.
2. Hud-required reporting and submissions
• Outcome: ensure timely and accurate submission of all HUD-required reports.
• Measurement: achieve 100% on-time submission with fewer than 2% data quality errors or compliance flags per reporting cycle.
3. Local data capacity-building efforts
• Outcome: increase user proficiency through training and technical assistance.
• Measurement: deliver at least 90% of planned training sessions annually, with demonstrated proficiency gains.
4. Support for planning and performance monitoring
• Outcome: provide accurate and timely data analysis to support planning and decision-making.
• Measurement: complete 100% of requested analyses on schedule
5. Training and system performance improvement
• Outcome: improve data quality, completeness, and system workflows across HMIS programs.
• Measurement: maintain data completeness and accuracy rates at or above 95%.
6. Legal and regulatory updates:
• Outcome: timely alerting of updates on laws, regulations, and policies related to grant funding.
• Measurement: number of regulatory updates communicated to the team within 48 hours of release (target: 100% of critical updates communicated on time).
7. Secure database management:
• Outcome: proper maintenance of a secure database for all activities under.
• Measurement: number of instances of secure, accessible, and up-to-date documentation maintained (target: 100% of required documentation organized and secured).
- Questions/Inquires Deadline: January 20, 2026
