The vendor required to provide cloud-based applicant tracking system (ATS) that is configurable, flexible, and designed to optimize the full talent acquisition lifecycle.
- Solution will streamline and enhance the recruitment and hiring experience for candidates, hiring managers, supporting departments, and the talent acquisition team.
- ATS must support the complete recruitment process – from job creation and sourcing through offer, pre-employment activities, and onboarding.
- The platform should accommodate multiple hiring workflows, provide granular access controls by user group or role, and integrate seamlessly with internal systems and external partners to ensure a cohesive and efficient hiring ecosystem.
- A successful solution will provide a modern, intuitive user interface, robust analytics and reporting capabilities, and automated workflows that reduce manual effort and support compliance.
- The system should include a dedicated testing or training environment to allow for ongoing process improvements, updates, and end-user learning without disruption to the production environment.
- Key functional goals include enhancing speed and consistency of hiring, improving transparency and communication across stakeholder groups, strengthening data accuracy and compliance, and elevating the overall candidate experience.
- ATS partner should demonstrate the ability to support long-term growth, evolving business needs, and continuous innovation.
- Implementing an ATS with these capabilities will significantly improve operational efficiency, decision-making, compliance readiness, and the overall effectiveness of talent acquisition operations.
- Implementing a system with these features will enhance efficiency, transparency, compliance, and effectiveness of recruitment operations.
- Desired solution features
1. Core ATS functionality
A. Mobile-friendly application system
• Mobile-first design for candidates and hiring teams
• SMS notifications, reminders, interview confirmations
• MFA (multi-factor authentication for candidates)
• Ability to apply without creating an account (guest apply option)
B. Robust recruitment system with real-time summary and detailed reporting
• Real-time dashboards for req status, pipeline bottlenecks, advertising effectiveness
• On-demand pdf and csv exports
• Custom report builder (ad hoc reporting)
• Scheduled automated reports sent to stakeholders
• EEO reporting
• Survey capabilities for candidates and hiring managers at scheduled points in time and workflow
C. Position management
• Requisition creation (with smart req numbers), routing, approvals
• Auto-population of job templates including job posting
• Configurable workflows based on user group and customer need (including the application)
• Budgeted vs unbudgeted position tracking
• Real-time view of requisitions by department
• Recruitment metrics based on recruiter and customer
• Configurable requisition list details
D. Candidate search and filtering tools
• AI based automated candidate screening (including auto dispositioning)
• Full-text and semantic resume search.
• Boolean and multi-field filtering
• Skills-based search
• Search across applicants, talent pools, and referrals
• Tagging and talent labels
• Configurable candidate list details
E. Built-in prescreening questions
• Conditional logic
• Scoring and knockout questions
• Faculty-specific questionnaires (teaching statement, research summary)
• Question library management, ability to edit, add, remove, etc.
• Auto dispositioning based on candidate answers
• AI tools anywhere applicable that drive screening based on JD requirements, prescreening questions
F. Candidate presentation and interview elements:
• Ability to add notes when routing candidates to customers for review
• Customer ability to provide feedback to recruiter without logging into the system (with decision and notes)
• Committee review tools (scoring matrix, blinded review options)
• Automated interview evaluator workflow (with ability to collate multiple candidate results)
• Case packet generation (cv + letters + application in one pdf bundle)
G. Offer management
• Configurable offer templates based on workflow, role, user group, etc.
• Offer approval routing
• Complex compensation structures (stipend, FTE variations, multi-appointment roles)
H. Lifecycle tracking for all roles (candidate workflows)
• End-to-end workflow stages (requisition → hire → onboarding)
• Visual pipeline view for each job
• Tracking for pipeline requisitions
• Audit log for all actions (important for compliance audits)
• Role-based, configurable stages per job family, user group or other criteria
I. Additional requirements:
• Robust document management (RESUME and CV, transcripts, letters of recommendation, etc.)
• Multi-location and multi-department hierarchy support
• Bulk actions for recruiters (move, reject, email, etc.)
2. User experience (UX/UI)
A. Improved UI/UX design
• Modern, responsive UI
• Drag-and-drop workflows
• Reduced clicks for recruiter actions
B. Customizable dashboards
• Recruiter, manager, HR partner, faculty affairs–specific dashboards
• Widget-based configuration
• Saved views and filters
C. Bulk export of candidate data
• Export to csv, excel, or pdf
• Bulk Résumé and CV export into a single downloadable file (may need zip capability depending on file size)
• Multi-application export capabilities
D. Additional requirements:
• In-system guided help and tooltips
• Accessible design.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 21, 2026
