Applicant Tracking System

The vendor required to provide cloud-based applicant tracking system (ATS) that is configurable, flexible, and designed to optimize the full talent acquisition lifecycle.
- Solution will streamline and enhance the recruitment and hiring experience for candidates, hiring managers, supporting departments, and the talent acquisition team.
- ATS must support the complete recruitment process – from job creation and sourcing through offer, pre-employment activities, and onboarding. 
- The platform should accommodate multiple hiring workflows, provide granular access controls by user group or role, and integrate seamlessly with internal systems and external partners to ensure a cohesive and efficient hiring ecosystem.
- A successful solution will provide a modern, intuitive user interface, robust analytics and reporting capabilities, and automated workflows that reduce manual effort and support compliance. 
- The system should include a dedicated testing or training environment to allow for ongoing process improvements, updates, and end-user learning without disruption to the production environment.
- Key functional goals include enhancing speed and consistency of hiring, improving transparency and communication across stakeholder groups, strengthening data accuracy and compliance, and elevating the overall candidate experience. 
- ATS partner should demonstrate the ability to support long-term growth, evolving business needs, and continuous innovation.
- Implementing an ATS with these capabilities will significantly improve operational efficiency, decision-making, compliance readiness, and the overall effectiveness of talent acquisition operations.
- Implementing a system with these features will enhance efficiency, transparency, compliance, and effectiveness of recruitment operations.
- Desired solution features
1. Core ATS functionality
A. Mobile-friendly application system
•    Mobile-first design for candidates and hiring teams
•    SMS notifications, reminders, interview confirmations
•    MFA (multi-factor authentication for candidates)
•    Ability to apply without creating an account (guest apply option)
B. Robust recruitment system with real-time summary and detailed reporting
•    Real-time dashboards for req status, pipeline bottlenecks, advertising effectiveness
•    On-demand pdf and csv exports
•    Custom report builder (ad hoc reporting)
•    Scheduled automated reports sent to stakeholders
•    EEO reporting
•    Survey capabilities for candidates and hiring managers at scheduled points in time and workflow
C. Position management
•    Requisition creation (with smart req numbers), routing, approvals
•    Auto-population of job templates including job posting
•    Configurable workflows based on user group and customer need (including the application)
•    Budgeted vs unbudgeted position tracking
•    Real-time view of requisitions by department
•    Recruitment metrics based on recruiter and customer
•    Configurable requisition list details
D. Candidate search and filtering tools
•    AI based automated candidate screening (including auto dispositioning)
•    Full-text and semantic resume search.
•    Boolean and multi-field filtering
•    Skills-based search
•    Search across applicants, talent pools, and referrals
•    Tagging and talent labels
•    Configurable candidate list details
E. Built-in prescreening questions
•    Conditional logic
•    Scoring and knockout questions
•    Faculty-specific questionnaires (teaching statement, research summary)
•    Question library management, ability to edit, add, remove, etc.
•    Auto dispositioning based on candidate answers
•    AI tools anywhere applicable that drive screening based on JD requirements, prescreening questions
F. Candidate presentation and interview elements:
•    Ability to add notes when routing candidates to customers for review
•    Customer ability to provide feedback to recruiter without logging into the system (with decision and notes) 
•    Committee review tools (scoring matrix, blinded review options)
•    Automated interview evaluator workflow (with ability to collate multiple candidate results)
•    Case packet generation (cv + letters + application in one pdf bundle)
G. Offer management
•    Configurable offer templates based on workflow, role, user group, etc. 
•    Offer approval routing
•    Complex compensation structures (stipend, FTE variations, multi-appointment roles)
H. Lifecycle tracking for all roles (candidate workflows)
•    End-to-end workflow stages (requisition → hire → onboarding)
•    Visual pipeline view for each job
•    Tracking for pipeline requisitions
•    Audit log for all actions (important for compliance audits)
•    Role-based, configurable stages per job family, user group or other criteria
I. Additional requirements:
•    Robust document management (RESUME and CV, transcripts, letters of recommendation, etc.)
•    Multi-location and multi-department hierarchy support
•    Bulk actions for recruiters (move, reject, email, etc.)
2. User experience (UX/UI)
A. Improved UI/UX design
•    Modern, responsive UI
•    Drag-and-drop workflows
•    Reduced clicks for recruiter actions
B. Customizable dashboards
•    Recruiter, manager, HR partner, faculty affairs–specific dashboards
•    Widget-based configuration
•    Saved views and filters
C. Bulk export of candidate data
•    Export to csv, excel, or pdf
•    Bulk Résumé and CV export into a single downloadable file (may need zip capability depending on file size)
•    Multi-application export capabilities
D. Additional requirements:
•    In-system guided help and tooltips
•    Accessible design.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 21, 2026