Integrated Library System

The vendor required to provide integrated library system (ILS), with a union catalog shared across all school libraries.
- Integrated library system and discovery solution that:
•    Supports 222+ independent school libraries within a unified district environment.
•    Strengthens data quality, reporting, collection analysis, and transparency.
•    Enhances patron access and usability for students, staff, and families.
•    Integrates with district systems such as sis, SSO, and content vendors.
•    Improves operational efficiency, catalog management, and district oversight.
•    Provides robust, accessible online public access catalog (OPAC) and discovery tools suitable for k–12 users.
- Functional requirements
•    Support for union catalog environments
•    How separate school-level circulation policies, item records, and patron types are managed.
•    Customizable patron fields
•    How circulation and access policies can be defined at the district level (global defaults) and overridden at the school level (local policies)
•    How the system manages temporary locations and gentrification
•    Cataloging tools, including, authority control, batch import and overlay of records, batch edit, item record management for multiple locations, and metadata management.
•    Circulation features including holds, renewals, offline circulation, and self-checkout kiosks
•    Library materials inventory processes
•    Reporting and analytics capabilities relevant to k–12 collections, including collection analysis metrics, circulation data, overdue and lost items, top circulations by school, weeding reports, etc.
•    Customizable reporting tools.
- Technical specifications
•    Hosting options (cloud and SaaS, on-premise, hybrid)
•    Data security, privacy protections, act compliance
•    Integration with k–12 sis systems (focus for students, Infor for staff)
•    SSO compatibility (class link)
•    Available APIs and standards support (z39.50)
•    Performance expectations for a district with 222 libraries, approximately 175,000 students, with significant concurrent users
- Implementation, training and support
•    High-level implementation plan for a district with 222+ libraries
•    Training formats (on-site, virtual, asynchronous modules, documentation)
•    Ongoing support model
•    Risks and challenges districts typically encounter and mitigation strategies.
- Budget: $3 billion

- Questions/Inquires Deadline: January 15, 2026