Cosmetology Salon Management System

The vendor required to provide cosmetology salon management system will support all functions of the salon including but not limited to: student progress tracking, salon services, dispensary management and reporting.   
- Requirements
•    System is to have ability to manage at least four hundred students. 
•    System should have ability to track the following per student:
o    Hours on salon floor
o    Clock in hours for training program
o    Number of procedures or services provided 
•    System is to be off-the-shelf industry proven.
•    System is to be a software-as-a-service (SaaS) solution
- General requirements
1. Salon manager group
•    Reporting: sales (gross, daily, service type, revenue per student, retail revenue connected to student)
•    Inventory: total value by line, inventory turns, total inventory
•    Daily report: total service by program, total duration, average duration, track by steps (clock-in, consultation, dispense, checkout)
•    Export: PDF, CVS
•    Student attendance: late, sick, vacation, testing.
•    Clinical time: track between clinicals, track length of time in clinicals
•    Mannequin time: track time but also allow them to be available for clients.
•    Continuing education: track time, still available for clients.
2. Students
•    Display upcoming services
•    Clock in and clock out
•    Request time off, changes and sick
•    A week’s lead time for schedule leave
•    Sick call and email
•    See appointment book (view only) ability to view client history from station
•    Students need to put in notes (required step)
•    Track student service hours and quantity of services
- Salon workflow
•    Upon arrival, customer is checked at front desk which initiates the following:
o    Send text to student that their appointment has arrived at front desk
o    Create service ticket to be used by dispensary for needed items
•    Students are able to go to dispensary and collect items to begin service. 
•    If additional items are needed, student would be able to go to dispensary and request additional items that would be added to work ticket via software 
•    Upon completion of service, instructor sign off is required before service ticket can be closed. 
•    Customer is checked out at pos paying for all services and goods added to ticket from dispensary and retail sales.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 16, 2026