The vendor required to provide cosmetology salon management system will support all functions of the salon including but not limited to: student progress tracking, salon services, dispensary management and reporting.
- Requirements
• System is to have ability to manage at least four hundred students.
• System should have ability to track the following per student:
o Hours on salon floor
o Clock in hours for training program
o Number of procedures or services provided
• System is to be off-the-shelf industry proven.
• System is to be a software-as-a-service (SaaS) solution
- General requirements
1. Salon manager group
• Reporting: sales (gross, daily, service type, revenue per student, retail revenue connected to student)
• Inventory: total value by line, inventory turns, total inventory
• Daily report: total service by program, total duration, average duration, track by steps (clock-in, consultation, dispense, checkout)
• Export: PDF, CVS
• Student attendance: late, sick, vacation, testing.
• Clinical time: track between clinicals, track length of time in clinicals
• Mannequin time: track time but also allow them to be available for clients.
• Continuing education: track time, still available for clients.
2. Students
• Display upcoming services
• Clock in and clock out
• Request time off, changes and sick
• A week’s lead time for schedule leave
• Sick call and email
• See appointment book (view only) ability to view client history from station
• Students need to put in notes (required step)
• Track student service hours and quantity of services
- Salon workflow
• Upon arrival, customer is checked at front desk which initiates the following:
o Send text to student that their appointment has arrived at front desk
o Create service ticket to be used by dispensary for needed items
• Students are able to go to dispensary and collect items to begin service.
• If additional items are needed, student would be able to go to dispensary and request additional items that would be added to work ticket via software
• Upon completion of service, instructor sign off is required before service ticket can be closed.
• Customer is checked out at pos paying for all services and goods added to ticket from dispensary and retail sales.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 16, 2026
