Accounts Payable Automation Solution

The Vendor is required to provide for accounts payable (“A/P”) and employee expense reimbursement automation for department.
- The A/P vendor invoice processing and employee expense reimbursement, the University would like to explore the following features if available: 
•    Vendor Creation – adding and maintaining vendor data in Proponent’s Software
•    Invoice repository in Proponent’s cloud
•    Budget authority approval levels maintained in Proponent’s Software
•    Completing the payment process by generating the payment files
- The Software can process and pay ~1800 - 2500 invoices and employee expense forms monthly.
- If the system is a Procure-to-Pay solution, the Invoicing module must be able to be installed in isolation.
- The Software can route invoices to internal budget holders and their proxies for approval based on one or more criteria including general ledger coding and budgetary spending authority
- Banner is being employed in a PaaS hosting environment currently.
- Millennium FAST is a bolt-on software currently used for electronic requisitioning, corporate credit card reconciliation and budget reporting and analysis.
- A fillable pdf form is sent to the vendor by either the purchaser or Accounts Payable to complete general and banking information
- Organizational structure is currently created in Teams with the data pulling from Banner job and position tables that are managed by Finance’s Payroll team.
- Those budget holders may delegate budgetary spend authority to direct reports who may approve invoices to a set dollar level.

- Contract Period/Term: 3 years
- Proponent Orientation Meeting Date: January 13, 2026
- Questions/Inquires Deadline: February 5, 2026