The Vendor is required to provide for a vehicle monitoring system, including removal of existing devices, to be installed by the vendor on more than 200 maintenance vehicles, equipment, and board-owned school buses used for student activities and field trips.
- Must remove all existing monitoring system units before installing the new system and units. All units must be accessible through a unified application, dashboard, or platform to ensure uniformity and standardization across the fleet.
- Mandatory system requirements
• 5g network compatible GPS devices.
• System must display units of measurement in the metric system (meters, kilometers, etc.).
• The contractor must have service technicians or subcontractors within state, who can swiftly respond to service and installation requests within 5 business days.
• The devices must be covertly installed and difficult to tamper with.
• Real time fleet tracking with a minimum one-year historical data for the majority of the fleet and live mapping to aid in dispatching services.
• Two-year historical data for 50-60 units for the board snow removal equipment.
• The system must provide real-time alerts, including but not limited to:
o Over speed
o Low battery
o Ignition on/off
o Possible towing
o Service schedules
o Excessive idling
o Landmark entrance/exit “geo fencing”
o Excessive acceleration/hard braking
• System must have reports options, “daily /monthly trip”, idle times, mileage and geofencing.
• Customizable land marking (school sites, storage yards etc.)
• The system must provide in cab audible alerts (driver coaching) including but not limited to:
o Over speed
o Excessive idling
o Excessive acceleration
o Hard braking
• System must have a driver evaluation/scoring system
• Ensure secure data recording, encryption, access, transmission and storage compliant with relevant privacy legislation (currently act).
- Provide appropriate training and manuals for drivers and the end user group.
- Data to include, but not limited to:
o Vehicle speeding within speed limit areas;
o Top Speeds, real time speeds, speed history;
o Location;
o Idle time reporting and analysis.
- Contract Period/Term: 3 years
- Intent to Bid Due Date: February 6, 2026
- Questions/Inquires Deadline: January 30, 2026
