Implementation Partner and Solution

The vendor required to provide to implement integrated financial modules within its selected ERP platform, microsoft dynamics 365 business central, modules include, but are not limited to:
- Phase i:
•    General ledger
o    Requires chart of account overhaul, potential change from one-to-many accounts, and historical data load integration
o    Follow public sector accounting standards (PSAS)
o    Support financial information return (FIR)
o    Integration with active net
o    Integration with city wide
•    Accounts payable (eft, cheques and wires)
•    Purchase orders
o    Assign a project
o    Allocate against a budget
o    Display purchase lifecycle
•    Cash receipts (property tax, water billing, misc.)
o    Direct integration with A/R
•    Accounts receivable (inclusive of all billings)
o    Each customer is tied to a single account to centralize all updates and communications. Direct integration with cash receipting
o    Lookup all billing types and receivables within an account
o    Dunning; payment reminders and audit transactions
o    Email and paper delivery; with audit
•    Bank reconciliations
o    Bank import
o    Auto matching
•    Property taxation, assessment, and land management – based on state standards
o    Automated arrears transfer from other receivables
o    Compiled transactional history and audit
o    2-3 tax bill (interim, final and supplemental)
o    Support the posting of future levy assessments directly to the accounts receivable ledger
•    Utilities (water, wastewater)
o    Water statement (transaction history)
o    Integration with senses
•    Report creation (specifically details regarding “can” vs customizable reporting features)
o    Identify license requirements for creating vs. manipulation of power BI reports
o    Identify any other report writing requirements
o    Fir reporting
•    Licensing (pet, lottery (optional))
o    Annual workflow for pet renewals
•    Grant management
o    Workflow
o    Lifecycle reporting
•    Projects (operations, capital, other types)
o    Option of time tracking with and without use of a time sheet
o    WBS structure; create templates for different project types
o    Track original budget and amendments and changes
•    Budget
o    Budget owners create their budget direct in the system
o    Retain budget details
o    Scenario planning
•    Attachments and file repository in all modules
•    Language requirements to be in english only
- Optional and phase ii
•    Payroll
o    Different pay periods
o    Hourly and salaried employees
•    Time and attendance
o    Timesheets are optional for employees, have exception-based reporting and approvals
o    Time off requests and tracking
o    Scheduling
•    Human resources
o    Integrated with payroll
o    Onboarding and offboarding
o    Employee and manager self-service portal
o    License tracking
o    Performance management
o    Pay grids
o    Vacation entitlement
•    Expense management
o    Company credit cards
o    Employee expense reports
•    Purchase requisition
o    Add to po process
o    Linked to budget
•    Citizen portal
o    Bill review
o    Bill payments
•    CRM
o    Citizen raised concerns
o    Internal issues
o    Internal raised concerns from external sources
o    Concerns and complaints by citizens and employees.
- The township’s fiscal year is January 1 – December 31 and its 2025 gross operating budget is ~$29 million, and the capital budget is ~$12 million.

- Questions/Inquires Deadline: February 2, 2026